WEBVTT

1
00:00:02.120 --> 00:00:10.550
The nOMad Collective: Okay, welcome everyone to the milestone one. We're creating the vision, finding and securing a venue and signing the contract.

2
00:00:10.690 --> 00:00:25.180
The nOMad Collective: This is your nomad path to bring vision to venue, and I am your guide, Phoebe Leona, the founder of the nomad collective, and I'm so so excited to have you here today we are

3
00:00:25.410 --> 00:00:30.589
The nOMad Collective: taking your 1st step, taking your 1st step to truly bring this vision to life.

4
00:00:30.590 --> 00:00:55.589
The nOMad Collective: So what this milestone is going to look like? We're this is week one, right? So we're with the intention of having this entire lesson with done within one week. I will say, though, I just want to give you a little bit of a permission. Slip that if you don't sign the contract by the end of this week, it's okay. What we really want to make

5
00:00:55.590 --> 00:01:20.879
The nOMad Collective: sure is that you are able to get clear on your vision right? And you get you get as far as you can so and I'll talk a little bit more about that in a moment. So what's in this lesson? What is in our week ahead? So what you 1st want to make sure is that we want to get you clear for your clients, experience and get clear on your intention. So there are some resources inside of this.

6
00:01:20.880 --> 00:01:44.810
The nOMad Collective: this milestone that are going to help you get there. There's a visualization. There's some journal prompts that are really going to get you clear. If you haven't already gotten clear already. Right? You might have already jumped in here. And you're like, yes, I want 5 people. I want to go to Belize, and I want it to be a year from now, and I want, you know, this guest facilitator and that experience, and this

7
00:01:44.810 --> 00:01:51.230
The nOMad Collective: you know, cacao ceremony and all of that. So you might all be super super clear. That's wonderful. But if you're still like

8
00:01:51.230 --> 00:02:01.729
The nOMad Collective: just getting a little bit of the details together, the visualization and the journal prompts will definitely help you. They're in your resources section. And they're also below this video.

9
00:02:02.930 --> 00:02:18.019
The nOMad Collective: So we want to make sure you are very clear with that that experience for yourself and for your clients. What we're also going to do next is, look at, where to and how to look for the venue that is aligned with your vision. So

10
00:02:18.020 --> 00:02:25.379
The nOMad Collective: this is going to really depend on you, and we're in terms of what kind of experience you want?

11
00:02:25.711 --> 00:02:49.930
The nOMad Collective: So if you're looking at more of a domestic, like or local, very local, you might already know of places, or you might just be looking around and talking to people about. You know any local local retreat centers that are near you, or you might even be taking the route of booking an Airbnb, and I'm not going to talk too much about Airbnbs right now. I'm going to hold that discussion.

12
00:02:49.930 --> 00:02:57.380
The nOMad Collective: for when we look at pricing, but I will say things to consider with an Airbnb.

13
00:02:57.730 --> 00:03:06.859
The nOMad Collective: There's gonna be a lot more that's going to be heavy lifting for you as opposed to doing a retreat center, a retreat center.

14
00:03:08.060 --> 00:03:31.869
The nOMad Collective: they're gonna take everything for you. They're gonna take care of. All the logistics of getting the rooms ready, handling the food right? They might even helping with airport transportation if you and if that's involved right? So if they're gonna really take care of your guests, but also you. So you don't have to do all the heavy lifting for an Airbnb you're gonna have to consider.

15
00:03:31.870 --> 00:03:56.160
The nOMad Collective: Is there somebody who's coming in and making sure all the rooms are correct. And yes, Airbnbs, they already have everything nice. But you. There's just like, you know, just double checking, making sure everyone has towels, and, you know, making sure everyone's rooms. Assignments are correct, and the beds are, like, you know, arranged how you want them to be for your bookings, making sure the food is taken care of doing all the shopping, preparing the food. Whether it's you were hiring somebody else

16
00:03:56.210 --> 00:04:16.229
The nOMad Collective: right and making sure that you can trust them and rely on them. There's a lot more involved there. Right? So I, for the sake of this program, I'm really focusing more on the retreat centers and where to find them. But I will, you know, talk a little bit about the Airbnb situation as we go to, just in case you do.

17
00:04:16.240 --> 00:04:39.269
The nOMad Collective: you are taking that route, but in terms of finding venues, and I'm talking venues now as retreat centers. There's lots of different ways. So like, I said, in terms of your local community, you might already know of places you might already have been doing some site, and I always recommend going on site if you can, being able to go and visit the places having a discussion with the property manager or whoever it is that's

18
00:04:39.270 --> 00:04:52.569
The nOMad Collective: handling the logistics who would be, you know your point person for your retreat, if it's somewhere that you can't just drive to and do on site, domestically and or internationally.

19
00:04:52.700 --> 00:05:05.049
The nOMad Collective: This, too, I always go by referrals, first, st because you already know somebody firsthand that you know, like and trust has had an experience at this place that

20
00:05:05.230 --> 00:05:32.294
The nOMad Collective: that says, yes, I know, like and trust this property right? So referrals hands down are the best, and the beautiful thing about nomad is, we already have some beautiful, beautiful properties that we're partners with. That are domestic and international. And they're growing every year. That list is growing every year. So I would say, that's a place where you can go, because you know that we like and trust them.

21
00:05:32.660 --> 00:05:41.680
The nOMad Collective: but yes, and any other referrals are. Per is perfect, right? So that you know what you're going to get in case you're not able to actually be

22
00:05:41.680 --> 00:06:06.469
The nOMad Collective: on site with them and have that experience. So I would say, have firsthand experience, if not referrals. And then the next thing is is, Yeah, if you're blindly going oh, I would love to go to Thailand, but I don't know anybody who's been there, or I haven't been there right then. Yes, you can do a bit of a search. I would say you could do. Book retreats.

23
00:06:06.881 --> 00:06:15.530
The nOMad Collective: Retreat, Guru! These are 2 websites. There's a number of other retreat websites that are out there that you can see

24
00:06:16.210 --> 00:06:39.449
The nOMad Collective: host hosting them. And then what I would say is, you could also contact those hosts and just ask their if they've already hosted there. If they've been there before and just have an you know, a discussion and see, okay, what was your experience like? Or you could also go to their website, the Retreat Venues website and see past retreats and connect with the person that has hosted in the past

25
00:06:39.450 --> 00:07:03.039
The nOMad Collective: and asked about their experience, too. You could also look on social media. Instagram, I feel, or the Facebook groups, the retreat. Facebook groups are good places to go where you can see where other people are hosting retreats do a little bit of research there, connect with the hosts. Make sure that they had a great experience. So, but I would definitely say, talk to someone before you actually book

26
00:07:03.040 --> 00:07:16.040
The nOMad Collective: the the retreat. And you don't. You want to make sure that the pictures line up with whatever is on the website and their social media people are having. You know, the guests are having good reviews, the host good reviews in some way. Right?

27
00:07:16.580 --> 00:07:23.347
The nOMad Collective: So those are some places, and I do have some links. To what I've just been talking about. Retreat. Guru

28
00:07:24.530 --> 00:07:29.230
The nOMad Collective: book retreats as well as some of the Facebook groups that we? We use

29
00:07:29.310 --> 00:07:42.709
The nOMad Collective: alright. So what to look for and what to ask when you're negotiating a contract with the venue like deposits, payment schedules, cancellation policies, and and more so

30
00:07:42.710 --> 00:07:49.430
The nOMad Collective: for this again we'll have. We'll have some. Yes, we're no, I think we might have

31
00:07:49.430 --> 00:08:12.799
The nOMad Collective: in here a sample contract, but what I will say, is, every property is very, very different. All their contract. It's not like a form that they just fill in the blanks. Right? All of them are very different. Some people are very much like some properties are very casual. They're just like, yes, you know. Venmo me the deposit.

32
00:08:13.020 --> 00:08:42.320
The nOMad Collective: And you know well, you know, just very, very casual. There's not really anything signed to. I've worked with other properties where it's like they have everything laid out for you. They have everything all the pricing there. They have their payment schedule, they have cancellation policies they have, you know. You have X amount of money due at deposit before you signed your contract, and so on. So there's everything in between, and what I would say for you is.

33
00:08:42.320 --> 00:08:45.629
The nOMad Collective: make a choice that feels good for you.

34
00:08:46.090 --> 00:08:55.180
The nOMad Collective: There is something really beautiful about the very organic letting just things go with the flow. Just send me the deposit when you can, but

35
00:08:55.660 --> 00:09:21.782
The nOMad Collective: if that doesn't feel good for your nervous system, and you don't personally know the property or the property owner, or somebody that's successfully hosted a retreat there, I would say, you probably want something a bit more formal, right? Because you don't know if you can trust that like, maybe you're gonna send $200 and maybe they will have your spots or not to have the spots right.

36
00:09:22.220 --> 00:09:51.870
The nOMad Collective: so you you got to find what works for you. I like. We just hosted a retreat at Snug Hollow. He's a dear. Ryan's a very dear friend of mine. He's very. He's new. I know he's hosted retreats there before I know the property has hosted retreats there before. He stepped in as the new owner, but he was very casual with me. He trusted me. I also trusted him. So we didn't really have a contract necessarily, and I just sent him. You know, the money. Actually.

37
00:09:51.870 --> 00:10:16.149
The nOMad Collective: I don't think I even gave him a deposit up front. I think I just paid the lump sum there, and that worked for us because we have a personal relationship. But what I advise for him is to protect him as a property is to make sure that he has a little bit more of a contract just to feel safe because you have to remember the properties to. You're investing a lot. That deposit might seem like a lot of money, and we're going to talk about that in a moment.

38
00:10:16.686 --> 00:10:33.309
The nOMad Collective: But the property is also invested in you. Right? So they're holding rooms for you and your group, and if you're not able to meet the expectations that you both had agreed on. Then there's gonna be, you know.

39
00:10:33.310 --> 00:10:50.220
The nOMad Collective: It's gonna be challenging for them, too. So that's why it is nice to have a contract on both sides, just because there's clear communication. You know what to expect. They know what to expect. What I would say is in terms of a deposit expect

40
00:10:51.130 --> 00:11:20.230
The nOMad Collective: expect to pay at least $500 for your deposit at least, and maybe up to. I've seen like 3,000 that doesn't usually happen for me. It's usually like 500 or like up to 20% of whatever that full amount would be. So if you're saying you're gonna have. You know, it's $2,000. And you're gonna have 10 people. Right? That's that's

41
00:11:20.380 --> 00:11:49.759
The nOMad Collective: $20,000. So they might actually have a 20% that might be $4,000 that you you owe them. Is that correct? I hope my math is right. But you kind of get the gist right. So this is where you also want to look at like what when we do, the pricing is, what's your what's your goal and what's realistic, too, and not to say that your goal isn't realistic, but just in terms of you want to know that you have a minimum, and you want to know that the property

42
00:11:49.760 --> 00:11:53.079
The nOMad Collective: has a minimum. That's another thing you want to look at.

43
00:11:53.080 --> 00:11:58.510
The nOMad Collective: so that you know what you're going to, what's

44
00:11:59.240 --> 00:12:19.549
The nOMad Collective: what you're actually expected to pay right? So if you have a deposit for 10 people, right, you're paying that. Let's say it was that $4,000 for that 20% for the 10 people. And there is a minimum of 10 people. Right? If that property says there's a minimum of 10 people that we have to have.

45
00:12:19.550 --> 00:12:43.349
The nOMad Collective: then, you know you have to hit that minimum in order to hold the retreat, and if you don't, this is where properties are a little different. Right? If you don't hit that minimum, they, one might cancel it right because they need to have the 10 people. And or they might say that you're responsible. So even if you only have booked 8 people, you're going to still have to pay for 10 people

46
00:12:43.380 --> 00:12:57.490
The nOMad Collective: right? And then anything above that that minimum between you and the property. Right? Then you can. Maybe it's that you had a goal of 20 people and the minimums 10. And so you booked it for 20 people.

47
00:12:57.490 --> 00:13:19.972
The nOMad Collective: and there's a little bit of like wiggle room, right? So you hit the minimum. But you only got 15. But let's say month 3 again. I'll break this down even more later. But if you only had like 15, you can say to them at month 3 before the it's like, I don't think I'm gonna hit that. So you can release those last 5 rooms right? Or those last 5 spots?

48
00:13:20.680 --> 00:13:27.959
The nOMad Collective: so things like that you can have that. That's why it's really important to make sure that the per your contact person that you're connecting with

49
00:13:28.387 --> 00:13:51.290
The nOMad Collective: you're able to communicate really easily with them. I mean in terms of are they really easily responsive to your emails? Or maybe you're doing a Whatsapp or what? However, you're communicating, making sure that you're able to go back and forth pretty easily. But then also it makes sense like what you're. You're both saying to each other, you're understanding it. There's not like a language barrier.

50
00:13:51.290 --> 00:14:14.029
The nOMad Collective: right? Because if you're doing an international retreat there might be. There's usually not because they're in the tourist tourism industry. So there usually isn't. But you want to make sure that you're able to communicate easily with them, and that what you're you're both your expectations are really clear. That is why a contract is really helpful, because everything's written out. You know what your minimum is.

51
00:14:14.030 --> 00:14:39.861
The nOMad Collective: right. You know what you're expected to pay, and when you're expected to pay it in terms of a payment schedule, because that's the other thing, too, in terms of deposits. There's going to be a lump sum at the beginning. But then there's probably going to be one or 2 more times that you're paying them as you get closer and closer. It might be 90 days out, 60 days out, 30 days out. Each property is a bit different.

52
00:14:41.350 --> 00:14:53.756
The nOMad Collective: what? I also want to talk. I'll actually talk about that in a moment. I know that you're already having some thoughts around. All of that, the deposits and money I'm going to talk about that in the Mo. In the moment of what the challenges are.

53
00:14:54.280 --> 00:15:18.489
The nOMad Collective: cancellation. The other thing you want to look at with the contract, if you have it, or ask them if they don't have contracts, and they're very like, very easy flowing. Oh, whatever! Just send me $200, or whatever make sure that you're both clear on what the cancellation policy is. So like, I said, if you don't meet the minimum, are they going to cancel the retreat? Are you gonna have to look for another place?

54
00:15:19.109 --> 00:15:39.239
The nOMad Collective: If you don't hit your minimum, are you gonna have to cancel it? What will you owe them, or what will you be able to get back or not get back if you have already paid them certain amount of money. So you want to be very clear with that cancellation policy. And we're going to talk even more specifically about cancellation policies in in

55
00:15:39.520 --> 00:16:07.290
The nOMad Collective: in the days to come. And then the other thing that we want to look at is travel insurance and what you need for yourself. So we're going to look at liability insurance and travel insurance overall for your business. When one of the other modules. I can't remember which one, but for now what I would say is really helpful. When you book. This is to get a traveler's insurance for you as the traveler as a cancel for any reason.

56
00:16:07.580 --> 00:16:17.199
The nOMad Collective: and this will cover if you're putting that deposit down. If you booked a flight, if you're like, you know, booking your flights and things like that if you

57
00:16:17.200 --> 00:16:38.840
The nOMad Collective: get canceled for any re. The reason why I'm telling you this now is because when you put your payment down for that deposit, you have to get that travelers insurance for cancel for any reason within, I think it's like 2 weeks to 3 weeks. It's like 14 to 21 days, depending on the the service you have to. You have to purchase it

58
00:16:38.840 --> 00:16:45.209
The nOMad Collective: within those 2 to 3 weeks after you've put your money down. If not, if you wait until like

59
00:16:45.330 --> 00:17:11.729
The nOMad Collective: a month or 2 before the retreat starts and you buy it, and then all of a sudden, you have to cancel. Then you're not going to get your flight money back. You're not going to get your deposit money back. Okay. So this is why you want to get a cancel for any reason. It'll just help you cover that. And it's like it depends on the the how much your your cost is, but it's usually like a hundred to a couple of $100.

60
00:17:11.790 --> 00:17:26.065
The nOMad Collective: Alright. So those are the things that we're covering. I've been talking about them as we go, but I do want to dig in a little bit more deeply into some of the challenges that might come up based on all these. These

61
00:17:26.490 --> 00:17:34.290
The nOMad Collective: step, these bullet points. So one is. And this is what I'm pretty sure is top of that, mind. Is

62
00:17:34.700 --> 00:17:45.399
The nOMad Collective: you hear about the deposit you hear? Oh, my God, what I might have to put $2,000 down, or maybe even God forbid! $4,000 down. I've never done that guys but

63
00:17:45.530 --> 00:17:50.229
The nOMad Collective: there are places out there. That you have to put that much down. But

64
00:17:50.420 --> 00:18:19.979
The nOMad Collective: you're thinking I don't have that upfront. I just put all of my investment into this program and to join Nomad and all the other things that are, you know, to help my business run and maybe I should just get up up now. No, I'm saying, no, do not do that. There are lots of ways that we can work with us right? So if you need to pay the deposit, and you don't have it yet, you'll want to find out. Don't stop yet by just thinking, oh, my God, there's a deposit of any money.

65
00:18:19.980 --> 00:18:22.760
The nOMad Collective: Go! Do your research find the property.

66
00:18:23.200 --> 00:18:46.250
The nOMad Collective: find find out what the deposit is. If it's like you're dying to host a retreat at this place. And it's just, oh, my God, it's amazing! But it's, you know, $2,000 down. But this other place is like, and it's only 500. If it's your dream place and everything's done for you. Everything's taken care of, and it comes down to like how much money am I going to have to put down? And what do I have?

67
00:18:46.930 --> 00:19:07.969
The nOMad Collective: Go for the place that feels most aligned for you, and know that the deposit is not going to be a big issue. There are ways we can work around this right? So this is what I was saying about the timeline we were looking at. This is week one, and we want you to sign the contract and pay the deposit within week. One, but it might bleed into

68
00:19:08.270 --> 00:19:25.509
The nOMad Collective: it might bleed into a couple of the other weeks, right as you're figuring out your pricing, and you might. And there's a couple of strategies that we can do to get your deposit before you really put it out there into the public. One might be that you might just go. Okay. How much

69
00:19:25.510 --> 00:19:36.350
The nOMad Collective: like I have one on one clients, or I have a group program. What do I need to do to get that money? Maybe I need to sign on 1 1 new client, or 2 new clients within the week or 2.

70
00:19:36.350 --> 00:19:58.626
The nOMad Collective: That might be one strategy. If you want it to be that you want it directly to get the money for your your your retreat. If you have some really hot leads. If you have people that you're working with. They're like, When are we going to Bali? Right? And they're raising their hand and just asking, you can go to them and say, Listen, there's a property that

71
00:19:58.940 --> 00:20:01.569
The nOMad Collective: I'm really interested in. I think you're gonna love it.

72
00:20:01.810 --> 00:20:07.210
The nOMad Collective: And what I would love to do is pay the deposit. And

73
00:20:07.300 --> 00:20:26.700
The nOMad Collective: I think and this is why you might want to wait until week 2, because you're going to get the general idea of how much that retreat's going to be. And you can say to them, this retreat is going to probably be between, you know, whatever it's going to be. 2 to $3,000. Would you be able. Would you want to book for it?

74
00:20:26.700 --> 00:20:35.850
The nOMad Collective: And then they they go like, raise their hand. Yes, yes. Then you can say, listen. I'm gonna give you a really great deal if you put if you put

75
00:20:35.850 --> 00:21:00.239
The nOMad Collective: the 2,000 down now. And if there's any difference, right? This is like really super warm leads. Guys, this isn't just like some random person you find on Facebook. You can say, if you pay in full, then I'm going to give you a bit more of a discount than anybody else before it goes out into the public. Right? So this is why you want to wait till week 2 and make sure that you're not undercutting yourself. You want to make sure your expenses are at least paid for.

76
00:21:00.240 --> 00:21:17.943
The nOMad Collective: So then you get that person to pay for the deposit. Ding, ding, ding, ding, ding! Yay, right, that's really only going to work like, I said. If you have a warm, super, warm leads that are just waiting and begging for you to host this retreat.

77
00:21:18.650 --> 00:21:47.671
The nOMad Collective: and like, I said, if you don't and you're building it up, then set a goal to get one or 2 new clients in the next week or 2 and use that to pay towards the deposit. Okay, so that's getting over our 1st challenge, the other challenge that might come up is to have a plan, B venue. And in case things don't come through so like I said, there might be a situation where it's like that that place is just so ridiculous. But it's like your dream. It's your dream.

78
00:21:48.030 --> 00:22:07.000
The nOMad Collective: property. You would love to do it there. But they need 20 people minimum. And you just don't know if you can do that right. So you might just want to have a plan. B, so that you know, okay, I have something else that maybe that's my reach, that maybe that's next time I go back

79
00:22:07.030 --> 00:22:33.759
The nOMad Collective: I'll get to host there right. But this is where I'm going to host for now, and you can do like a little bit of a site visit and things like that right then, while you're there on your retreat, so you want to have that. The other thing, too, is, and this goes into the more of like the I see more in the Airbnb section rather than like retreat venues. Because if you have signed a contract like I said, you know, like and trust them, they're going to be there for you. You're not Gonna fall.

80
00:22:33.760 --> 00:22:41.709
The nOMad Collective: They won't necessarily fall through. But an Airbnb might be something that you have to have a plan, B, for because

81
00:22:42.540 --> 00:22:47.720
The nOMad Collective: we just talked about this in the intensive the other day, if you have an Airbnb and your goal is

82
00:22:47.930 --> 00:23:04.820
The nOMad Collective: 20 people, and you, you know, booked an Airbnb with a huge house for 20 people. But you're but you're realizing as you get closer and closer. You're only going to get about 5 to 10 people. Then you might want to have another Airbnb as option. B.

83
00:23:04.820 --> 00:23:24.699
The nOMad Collective: Right. Airbnb is option B, so that you can move over there, and you don't lose all that money right? So you want to look at when you do, Airbnb, is, what are the cancellation policies there, too. So if you have to shift over to another property there. Then you're not going to lose all the money that you put into that right. You'll get some.

84
00:23:24.700 --> 00:23:31.749
The nOMad Collective: if not all of it back. And if you're planning it out long enough so that you can transfer over to that. Okay.

85
00:23:32.535 --> 00:23:53.540
The nOMad Collective: if date, shift or contracts fall through, communicate transparently with your audience and your collaborators. So if things need to shift, if God forbid something like, I'll use an example of me this year, I. You know we were supposed to host a mastermind retreat in Mexico in March, and I was diagnosed with breast cancer

86
00:23:53.680 --> 00:24:05.480
The nOMad Collective: in October, and I had already gotten this in. I think I already had a couple of people pay for the deposits. I wasn't sure what my travel my travel like

87
00:24:06.140 --> 00:24:26.689
The nOMad Collective: plans, would be allowed, or what my my health journey was going to look like. I didn't know if I was going to need chemo yet I didn't know if it was going to be safe for me to travel yet. In March, so I had to go to my property, the property, and my my people that paid the deposit was like, listen, this is what's happening right? And in just

88
00:24:26.700 --> 00:24:44.031
The nOMad Collective: things like this happen right? And doesn't mean that you have to have cancer for the things to fall through. There might be a death in your family. There might be, you know, a birth in your family. We'll talk about the good things, too, that might shift things around right? So there might be things that shift

89
00:24:45.560 --> 00:25:11.363
The nOMad Collective: that you just gotta be honest right and go and talk to them. This is why it is good to have those contracts upfront 1st with the property, again, also with the with the your your your audience, your followers. We're going to talk about setting up a contract with them in the next couple of weeks, but you want to make sure that you, you know exactly what your expectations are, what the properties, expectations are. So

90
00:25:12.080 --> 00:25:13.940
The nOMad Collective: everything can be handled.

91
00:25:14.130 --> 00:25:28.409
The nOMad Collective: and the best way, and this is also the cancel cancel for any reason. Insurance for you personally is really important at the front end of things, because you might have cut, you know. And this actually happened with us in Bali.

92
00:25:30.710 --> 00:25:52.839
The nOMad Collective: yeah, this actually happened in Bali. So we hosted. We were going to host. Somebody hired me to host a retreat with her in September of 2024, and she just started to get into it. And she's like, I can't do this. I can't do this. And I was like, okay, well.

93
00:25:53.740 --> 00:25:56.680
The nOMad Collective: I don't know what to tell you.

94
00:25:58.170 --> 00:26:07.559
The nOMad Collective: yeah, I don't. I don't know what to tell you, but we already paid the deposit, so she was able to at least get get her. Can't she had done the cancel for any reason she was able to get her deposit back.

95
00:26:08.685 --> 00:26:13.560
The nOMad Collective: So that was that was helpful. Right? So she was able to do that.

96
00:26:13.840 --> 00:26:16.380
The nOMad Collective: So yes.

97
00:26:16.520 --> 00:26:31.470
The nOMad Collective: And then the last thing is, consider a site, visit or trusted referral before committee. So this is what I was saying, too, is, we don't want to just think that like, what do we see on the websites, or what we see on Airbnb like

98
00:26:32.070 --> 00:26:51.529
The nOMad Collective: we wanna we wanna be able to have gone there, if if possible. That is the 1st choice to actually have the 1st experience. Sleep on the sheets, eat the food, see what the customer service is like. Right? We want that firsthand, so that when we're selling it, this is gonna make you even more confident when you're selling the experience.

99
00:26:51.980 --> 00:27:17.759
The nOMad Collective: Because you've actually, you can say honestly like this was the most amazing sleep that I've ever had, or this was the most amazing breakfast I've ever had, or the people were amazing. The view is gorgeous. And it's it's even better than the photos. And the website, right? This is what's gonna make you really more confident about what you're selling. But like, I said, if you if you haven't, then and you're not able to then get a trusted referral.

100
00:27:17.760 --> 00:27:26.909
The nOMad Collective: so that you know, and you can deeply trust that everything is going to be as it should. You don't have to have your nervous system all out of whack, like doubting yourself

101
00:27:26.910 --> 00:27:34.960
The nOMad Collective: through this process. Okay, so those are some of the possible challenges that come up during this milestone.

102
00:27:35.020 --> 00:27:59.980
The nOMad Collective: Okay? So here are some action steps. So, as I said before, you want to get clear this week, I would say, Do this today or the latest tomorrow, because you have a number of steps ahead. Get clear on your retreat. Vision the size. What's what's the energy like? Right? Is it going to be more an adventure retreat? Is it going to be very like meditative? Are people? Gonna are you in visualizing them like being in

103
00:27:59.980 --> 00:28:18.159
The nOMad Collective: big groups and like socializing? Or is it going to be really more like inward journey? Right? Are there excursions? Are there? Is it more like space of nothing time for them to reflect and integrate. So think about what's the vibe there? What's the location? What are the amenities?

104
00:28:18.210 --> 00:28:21.299
The nOMad Collective: So that you can start to do your research the next day.

105
00:28:21.810 --> 00:28:41.100
The nOMad Collective: Resources like I said before, there's journal prompts, there's a visualization inside of this milestone that will help you get that even more clearly. There's also a tool outside of this and the reinitiation, or what's it called the initiation program. That will help you as well through this step.

106
00:28:41.140 --> 00:28:55.499
The nOMad Collective: Okay, that's getting clear on your vision. Then you want to do the research and contact potential venues. I would say at least 3 to 5 options. Minimum, right? You might have one that you're like hands down. This, is it? But

107
00:28:55.590 --> 00:29:24.345
The nOMad Collective: you might. What might fall through is that they don't have the dates you want. It might not be the the pricing that you need right now, and so on. So find 3 to 5 that are good and start to reach out to them. And then this is also good, too, for you to see. What do their contracts look like? What are their minimums? What are their deposits, and you can start to start to, you know. Figure out what the the industry is for that location. Right? So each that's the other thing, too, is like not even

108
00:29:24.670 --> 00:29:43.208
The nOMad Collective: Like each country, each region might be different. Right? Pricing might be very different the way that they handle business right the way that Balinese handle business is very different from how they handle business in Mexico. I'll say at least, the the properties that I've worked with in Bali, like. Everything is like.

109
00:29:44.390 --> 00:30:03.327
The nOMad Collective: very much like this is what you're getting. And this is what you're paying for. And here's your contract. And here's when your payment, and there's a cancellation. And then in Mexico the properties that we work with are like, Oh, okay, we'll see you in a couple of months like everything will be taken care of for you, and you're sort of like, oh, my God! Oh, really! And you show up, and everything's fine. Right? So

110
00:30:03.570 --> 00:30:20.179
The nOMad Collective: you wanna make sure that you, as you're starting to reach out to those different regions and different areas and different cultures like you're getting a vibe of like. Oh, no! This is just how business is done in that in that country, right? If it's if it's more international retreats, I'm speaking to

111
00:30:20.485 --> 00:30:23.840
The nOMad Collective: and then again. You can always look at our nomad properties

112
00:30:23.840 --> 00:30:46.739
The nOMad Collective: if, and also reach out to me, feel free to reach out to me, reach out to our community right, because not only just me, there are other properties that other guides have hosted retreats at that aren't necessarily on our list, but put that out into the community say, I'm hosting a retreat. I want to go to Hawaii. I want to go to Thailand. I want to go to Belize Bali, whatever it is.

113
00:30:46.740 --> 00:30:56.399
The nOMad Collective: tell people this is what I'm thinking about. Have you hosted a retreat? Or do you know somebody right? So use our community to support you in the research

114
00:30:56.955 --> 00:31:02.099
The nOMad Collective: and then remember to ask the right questions. So when you start to reach out to these properties.

115
00:31:02.110 --> 00:31:25.000
The nOMad Collective: sometimes they have a form that you fill out. And then they get back to you. Sometimes it's just the you email them, you know, you find an email on their website and you email them. But you want to ask right away, is there a cancellation policy? What is included in their pricing? Is it just? Is it just accommodations? Does it include food? Does it also include airport transportation? Does it include any other excursions

116
00:31:25.000 --> 00:31:43.169
The nOMad Collective: or any of like free massage? Anything like that? Right? So what's included? And then is there a deposit and a payment schedule? So get really clear on what their expectations are, and especially if they don't have a contract that says all of that. Ask those questions for yourself.

117
00:31:43.170 --> 00:31:55.939
The nOMad Collective: so that you at least know for yourself right? And then, once you have that, and you know it's ready to go. Then you want to make sure you secure the dates and sign a clear contract right? And if they send you a contract, and it's not what

118
00:31:55.940 --> 00:32:18.430
The nOMad Collective: they they said it was, and it was a little different, and prices like, don't be afraid to ask questions. I've sent so many contracts back, so I'm like, Hey, I think you mentioned that this was included. But I don't see it here. I don't assume just because they told you in an email or on a phone call. Don't assume that it was that it's included on the contract unless it's written in the contract.

119
00:32:18.560 --> 00:32:39.239
The nOMad Collective: Right? So make sure you have that contract. It says everything that you guys discussed is in the contract. Just be really super clear, because you don't want to show up and say, Hey, you were going to take us on a Temple tour, but it's not. It's not on our agenda. They'll say it's not in your contract and be like, well, there was something in an email.

120
00:32:39.390 --> 00:32:48.123
The nOMad Collective: No, in your contract. Okay? And then make sure. After you have that create a shared document, we're gonna show you that.

121
00:32:49.020 --> 00:33:13.999
The nOMad Collective: yeah, we'll have that in in the resources section. We're not going to go over the document until our next milestone, because you don't necessarily need to do this yet. But eventually you want to have a document that's going to have your registrations, the food, the flights, right, any dietary restrictions. When I say food, the flight information. So that that's something that you can share with the property. I'll also say sometimes property

122
00:33:14.000 --> 00:33:22.889
The nOMad Collective: already have their own spreadsheet, or some sort of, you know, tracker, so they might send that to you, too, so that you can start to track things like that.

123
00:33:22.890 --> 00:33:39.220
The nOMad Collective: And then I would just say, mark it down in your calendar when the deposits do, or if you didn't already pay it, when's the next payment so that you can stay on top of that, and then, when we go to our pricing, you want to make sure that your payment schedule to the property is lined up with your payment schedule from

124
00:33:39.571 --> 00:33:47.700
The nOMad Collective: the people that are signing up in your early bird specials and stuff like that. Okay, so getting clear in your vision, starting to do your research.

125
00:33:47.700 --> 00:34:11.589
The nOMad Collective: asking the right questions, signing the contract again, signing the contract and being the deposit might not happen. By the end of this week. It might be in week, 2 or 3. That's okay. But you want to have the contract signed. If you know, it's just like kind of going back and forth those questions. You want to know that it's signed, though, before you launch it out into the world. So it has to be signed and deposits paid if they're requiring a deposit like that

126
00:34:11.679 --> 00:34:31.259
The nOMad Collective: by the end of the month. So that, you know, when you're launching it, you don't have to like, you know, backpedal. Okay? And then the last the last thing that we're going to do in this week is you're going to do 2 2 accountability posts. So this is you're gonna go into our community and you're gonna share. Once you get your vision.

127
00:34:31.520 --> 00:34:58.379
The nOMad Collective: you're gonna share where it is, what your venue is, what's your goal of participants. I want. You know I'm gonna host it at this place. I can't think of anything. Feathered leaf in St. Croix. I'll have 10 participants, and I'm gonna host it in the next set. 6, 6 to 9 months right? You might have a date specifically like May 16th

128
00:34:58.710 --> 00:35:24.800
The nOMad Collective: 2026, right? So you're gonna list that out so that we can see you, we can celebrate. Yes, right? And then, when you when you actually have signed the deposit and signed the contract, come back again and say, it's all done, guys, right, let's celebrate. So the 1st one is just the vision of what you're visualizing, and then the other one saying, Yes, it is done, it is go time.

129
00:35:24.800 --> 00:35:41.209
The nOMad Collective: all right. So that is that that is your 1st milestone, like I said, everything below is here for you that I've been referring to, so you can go to that and get to work. I will see you in the second milestone.